{"id":2717,"date":"2020-04-02T14:07:13","date_gmt":"2020-04-02T14:07:13","guid":{"rendered":"https:\/\/adeccobulgaria.com\/?page_id=2717"},"modified":"2023-08-28T11:31:42","modified_gmt":"2023-08-28T11:31:42","slug":"candidates-privacy-information-statement","status":"publish","type":"page","link":"https:\/\/adeccobulgaria.com\/en\/candidates-privacy-information-statement\/","title":{"rendered":"Candidates Privacy Information Statement"},"content":{"rendered":"[vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” top_padding=”3%” bottom_padding=”5%” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none” shape_type=””][vc_column column_padding=”padding-3-percent” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_shadow=”none” column_border_radius=”none” column_link_target=”_self” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/1″ tablet_width_inherit=”default” tablet_text_alignment=”default” phone_text_alignment=”default” column_border_width=”none” column_border_style=”solid” bg_image_animation=”none”][vc_column_text]\n

Candidates Privacy Information Statement<\/h2>\n

Latest update:<\/strong> MAY 2023<\/p>\n

Welcome to Adecco Bulgaria EOOD! We look forward to working with you to help you to further develop your career.<\/p>\n

This privacy notice (\u201cPrivacy Notice<\/strong>\u201d) describes what personal information we collect from you, how we collect, use and process it, and how, in doing so, we comply with our legal obligations to you. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights. We know it is long, but please read this Privacy Notice carefully.<\/p>\n

There is an index below so you can go straight to the relevant sections if you prefer.[\/vc_column_text][divider line_type=”No Line”][vc_text_separator title=”Index:”][toggles style=”minimal”][toggle color=”Default” title=”Some terms to be clear about”][vc_column_text]First, we need to be clear about how we use some words in this Privacy Notice.<\/p>\n

It may seem obvious, but in this Privacy Notice, you will be referred to as \u2018the Candidate\u2019<\/strong> or \u2018You<\/strong>\u2019.<\/p>\n

When we talk about \u2018us<\/strong>\u2019 or the \u2018Company<\/strong>\u2019 we mean Adecco Bulgaria EOOD. We have our registered office at Business Park, building 4, floor 3, 1766 Sofia, Bulgaria. The Company is part of the Adecco Group AG (Adecco Group) with company headquarters at Bellerivestrasse 30, 8008 Zurich, Switzerland, the largest HR services provider in the world. Through its various companies and business lines the Adecco Group provides several HR (Human Resources) activities like staffing, secondment, payroll services, recruitment & selection, testing solutions, career transition, talent development, training & education, outplacement and international mobility (\u2018our Activities<\/strong>\u2019).<\/p>\n

To carry out our Activities the Company uses several IT systems. In some cases, the Company provides a Self-Service Portal (\u2018Portal<\/strong>\u2019) for its candidates\/personnel. The Portal allows you to search and apply for jobs the Company and its sister companies<\/u> advertise which match your interests, skills and\/or experience, in the locations where you have expressed an interest in working.<\/p>\n

Finally, this Privacy Notice is about how we process your information as an individual. It is not about how we process information about companies (although sometimes the two overlap). This type of information is sometimes called \u2018personal information\u2019, \u2018personally identifiable information\u2019 or \u2018PII\u2019. We use the term \u2018personal information\u2019<\/strong> or \u2018data<\/strong>\u2019 in this Privacy Notice.[\/vc_column_text][\/toggle][toggle color=”Default” title=”What personal information does the company collect and use?”][vc_column_text]We collect and use personal information to provide the best possible employment opportunities that are tailored to you, which we have grouped together as follows:<\/p>\n

    \n
  1. Identity Data<\/strong> means your name, username, title, place of birth and documents evidencing your identity.<\/li>\n
  2. Contact Data<\/strong> means your permanent address, current address, email addresses and telephone numbers.<\/li>\n
  3. Qualifications and Working Experience Data<\/strong> means your CV or resume, details of your education, training courses attended and internships, documents evidencing your right to work and any other information you listed on your resume or CV, photos and videos of your attendance at a video interview or training.<\/li>\n
  4. Social Media Data<\/strong> means your profile data on social media such as LinkedIn and other relevant information you make public on or otherwise share with us from social media.<\/li>\n
  5. Technical Data<\/strong> means internet protocol (IP) addresses from which you access the Portal and our or others\u2019 products and services, cookies (as set out in our Cookies Policy<\/em><\/strong><\/a>), your login data (such as the time, date and duration), the browser type and version you use to access our or others websites, apps and products and services, time zone settings of your device and your device location, the browser plug-in types and versions you use to access the Portal and our or others websites, apps and products and services, the operating system and platform type of the device you use, and other technology on the devices you use to access the Portal, our apps, websites, products and services, premises data including CCTV and door entry systems.<\/li>\n
  6. Phone Calls Data<\/strong> includes the number you spoke with us from, the time, date and duration of that contact.<\/li>\n
  7. Profile Data<\/strong> means your username and password, your interests, preferences, feedback and survey responses.<\/li>\n
  8. Marketing Communications Data<\/strong> means information about how you respond to email, sms, phone and other marketing campaigns.<\/li>\n
  9. Sensitive Data means, as applicable details of any disabilities and any accommodations we may need to make for you in the workplace as well as diversity related information (including data about trade union membership), or health data (such as sickness records, disability records, fitness for work and health insurance where it contains data relating to sickness), and in compliance with applicable law.<\/li>\n
  10. Depending on the relevant circumstances and applicable local laws and requirements, we may collect some of the information listed above to enable us to offer you employment opportunities which are tailored to your circumstances and your interests.<\/li>\n<\/ol>\n[\/vc_column_text][\/toggle][toggle color=”Default” title=”Why do we process your personal information and how long do we keep it for?”][vc_column_text]\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
    Purposes of the processing<\/strong><\/td>\nType of data<\/strong><\/td>\nLegal basis to process your personal information<\/strong><\/td>\nRetention period<\/strong><\/td>\n<\/tr>\n
    To provide you with our services by finding you suitable jobs\/ assignments to apply for, helping you with training, or facilitating the process of applying for jobs\/ assignments. This includes sending your CV to prospective employers for their consideration and keeping you informed of future work opportunities by email, telephone, mail and\/ or other communication methods.<\/td>\na) Identity Data;<\/p>\n

    b) Contact Data;<\/p>\n

    c) Qualifications and Working Experience Data;<\/p>\n

    d) Social Media Data;<\/p>\n

    g) Profile Data<\/td>\n

    		Consent for processing of personal data<\/p>\n

    or<\/p>\n

    Performance of a contract or taking steps prior to entering a contract<\/td>\n

    		Up to 6 months from your last activity (last job application, interview, phone call or assessment) in the Portal, unless you have explicitly consented for a longer period of data processing.<\/p>\n

     <\/td>\n<\/tr>\n

    To provide you with our services by assessing and selecting or rejecting your job application including, for example, setting up and conducting interviews.<\/td>\na) Identity Data;<\/p>\n

    b) Contact Data;<\/p>\n

    c) Qualifications and Working Experience Data;<\/p>\n

    d) Social Media Data;<\/p>\n

    g) Profile Data<\/td>\n

    		Consent for processing of personal data<\/p>\n

    or<\/p>\n

    Performance of a contract or taking steps prior to entering a contract<\/td>\n

    		Up to 6 months from your last activity (last job application, interview, phone call or assessment) in the Portal, unless you have explicitly consented for a longer period of data processing.<\/td>\n<\/tr>\n
    To provide you with our services by assessing the results thereto and as is otherwise needed in the recruitment processes including the final recruitment<\/td>\na) Identity Data;<\/p>\n

    b) Contact Data;<\/p>\n

    c) Qualifications and Working Experience Data;<\/p>\n

    d) Social Media Data;<\/p>\n

    g) Profile Data<\/td>\n

    		Consent for processing of personal data<\/p>\n

    or<\/p>\n

    Performance of a contract or taking steps prior to entering a contract<\/td>\n

    		Up to 6 months from your last activity (last job application, interview, phone call or assessment) in the Portal, unless you have explicitly consented for a longer period of data processing.<\/td>\n<\/tr>\n
    To make any adjustments that you may need in the workplace.<\/td>\na) Identity Data;<\/p>\n

    i) Sensitive Data<\/td>\n

    		– Consent for processing of personal data or Performance of a contract or taking steps prior to entering a contract where we have agreed with you to provide adjustments in the workplace which are not covered by local laws;<\/p>\n

    – Compliance with legal obligations such as labour, discrimination and disability legal obligations<\/td>\n

    		Within 6 months of your last activity (last job application, interview, phone call or assessment) in the Portal.<\/p>\n

     <\/td>\n<\/tr>\n

    To send you direct marketing, for example, via e-mail, messaging or telephone.<\/td>\na) Identity Data;<\/p>\n

    b) Contact Data<\/td>\n

    		Consent<\/td>\nFor as long as you have opted in to receive our marketing.<\/td>\n<\/tr>\n
    To further develop, test and improve our website\/ Portal, or other existing or new systems\/ processes to better serve you.<\/td>\ne) Technical Data;<\/p>\n

    g) Profile Data<\/td>\n

    		Fulfilment of our legitimate interests to improve our systems<\/td>\nUp to the purpose of processing completion where this would comply with legislation requirements.<\/td>\n<\/tr>\n
    To troubleshoot technical call problems on our networks.<\/td>\na) Identity Data;<\/p>\n

    b) Contact Data;<\/p>\n

    e) Technical Data;<\/p>\n

    f) Phone Calls Data<\/td>\n

    		Fulfilment of our legitimate interests to deal with technical issues affecting our business<\/td>\nUp to the purpose of processing completion where this would comply with legislation requirements.<\/td>\n<\/tr>\n
    To perform studies and statistical and analytical research. For example, to compare the effectiveness of our placement of candidates between different business sectors and geographies and seek to identify factors that can influence any differences we identify.<\/td>\ne) Technical Data;<\/p>\n

    g) Profile Data;<\/p>\n

    h) Marketing Communications Data<\/td>\n

    		Fulfilment of our legitimate interests to improve and develop our business<\/td>\nUp to the purpose of processing completion where this would comply with legislation requirements.<\/td>\n<\/tr>\n
    To transfer data to third parties. in accordance with paragraph 7 below.<\/td>\nAny category of data listed above, as necessary<\/td>\nFulfilment of our legitimate interests to provide services and subcontract those services to third parties or in case of a business transaction<\/p>\n

    – Performance of the contract or taking steps prior to entering a contract<\/p>\n

    – Consent<\/p>\n

    – Compliance with government or law enforcement authorities<\/td>\n

    		Up to 6 months from your last activity (last job application, interview, phone call or assessment) in the Portal and any additional period required under applicable local legal obligations<\/td>\n<\/tr>\n
    To comply with our legal obligations.<\/td>\nAny category of data listed above, as necessary<\/td>\nCompliance with legal obligations such as keeping records for tax purposes or providing information to a public body or law enforcement agency.<\/td>\nUp to 6 months from your last activity (last job application, interview, phone call or assessment) in the Portal and any additional period required under applicable local legal obligations<\/td>\n<\/tr>\n
    To promote the security and protection of people, premises, systems and assets.<\/td>\na) Identity Data<\/p>\n

    e) Technical Data<\/p>\n

    i) Sensitive Data<\/td>\n

    		Fulfilment of our legitimate interests to ensure our business (and the people who work in it) are kept secure and safe<\/td>\nUp to 1 month from your last visit to our premises<\/td>\n<\/tr>\n
    To monitor compliance with internal policies and procedures.<\/td>\na) Identity Data<\/p>\n

    g) Profile Data<\/p>\n

     <\/td>\n

    		Fulfilment of our legitimate interests to ensure that our policies and procedures are complied with<\/td>\nUp to 6 months from your last activity<\/td>\n<\/tr>\n
    To administer communications and other systems used by the Adecco Group (including internal contact databases).<\/td>\na) Identity Data<\/p>\n

    b) Contact Data<\/p>\n

    e) Technical Data<\/p>\n

    f) Phone Calls Data<\/p>\n

    h) Marketing Communications Data<\/td>\n

    		Fulfilment of our legitimate interests to ensure that our systems are functioning properly<\/td>\nFor as long as you have opted in to receive our marketing.<\/td>\n<\/tr>\n
    To investigate or respond to incidents and complaints.<\/td>\na) Identity Data<\/p>\n

    b) Contact Data<\/p>\n

    f) Phone Calls Data<\/p>\n

    i) Sensitive Data<\/p>\n

     <\/td>\n

    		– Compliance with legal obligations – Fulfilment of our legitimate interests to resolve any incidents and complaints according to our internal procedures<\/td>\nUp to 2 years from completion of the purpose of data processing or longer if there is legal action.<\/td>\n<\/tr>\n
    To promote internally the training sessions that have taken place and utilize their content, to market similar sessions internally and externally to third parties.<\/td>\na) Identity Data<\/p>\n

    b) Contact Data<\/p>\n

    h) Marketing Communications Data<\/td>\n

    		– Fulfilment of our legitimate interests (when it is internal) to train our candidates and develop our client offerings<\/p>\n

    – Consent (when it is to third parties)<\/td>\n

    		Up to 6 months from last activity<\/td>\n<\/tr>\n
    To participate in any potential or actual purchase or sale, or joint venture, of all or part of a business or company, that any member of the Adecco Group wishes to participate in.<\/td>\nAny category of data listed above, as necessary<\/td>\nFulfilment of our legitimate interests to promote the growth and development of the Adecco Group<\/td>\nUp to 6 months from last activity<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n[\/vc_column_text][\/toggle][toggle color=”Default” title=”How do we collect your personal information?”][vc_column_text]The personal information we collect about you comes from the application forms or other materials you submit to us, your interactions with us and others as part of your application.<\/p>\n

    In some cases, we will also collect personal information indirectly from third parties, such as from recruitment agencies that we work with, other entities in the Adecco Group if you transferred to us from that Adecco entity, or from publicly available sources such as LinkedIn and Twitter where relevant and in accordance with applicable law.[\/vc_column_text][\/toggle][toggle color=”Default” title=”Do you have to give us the personal information we ask for?”][vc_column_text]You are not obliged to provide your personal information to us, but it would not be possible for us to work with you, or provide our services to you, if you do not provide us with a required minimum in order to assess your suitability for a position with us. It may also limit the Services that you can receive from us if you in some instances choose to provide us with limited personal information.[\/vc_column_text][\/toggle][toggle color=”Default” title=”Do we use artificial intelligence?”][vc_column_text]Yes, we do use artificial intelligence (AI) at times. However, we do not use your personal information in any automated decision making (a decision made solely by the creation and application of technologies without any human intervention) or profiling (processing of personal information with a range of technologies that reduce human intervention to evaluate certain conditions about an individual) that produces a legal effect or similarly significant effect concerning you.<\/p>\n

    We use a range of technologies to analyse your data. In all cases, there is always human intervention in these processes, as we use these tools to support our expert human decision makers.<\/p>\n

    We use automated systems\/processes with the conditions described in the previous paragraph to help our staff manage large volumes of data or applications, and we might use AI (for instance machine- learning, logic- or knowledge based and statistical approaches) to provide you, and our clients, with the services you request from us. While we do use AI systems, all decisions which may affect you are taken by our trained recruiters. Accordingly, these AI systems do not have legal effect.<\/p>\n

    For example, when our clients are looking for candidates for jobs, we can conduct a search of our lists of candidates using machine- learning, logic- or knowledge based and statistical approaches which uses attributes such as your job title, availability, skillset, assessment scores and locations, to compile a shortlist which displays a list of candidates that are most likely to fulfil the client\u2019s requirement.[\/vc_column_text][\/toggle][toggle color=”Default” title=”Do we transfer your personal information to third parties?”][vc_column_text]As mentioned above, we usually disclose your personal information to third parties. This is done to complete the purposes set out above. We do this in the following circumstances:<\/p>\n