Добавено на 1 month ago
Office assistant /Pharmaceutical industry/
Населено мястоOblast Sofia, Bulgaria
Нивo на позициятаSpecialist
Дата на добавяне2024-09-10
ИндустрияAdministration
Office assistant /Pharmaceutical industry/
On behalf of our trusted client Genesis Pharma, an innovative healthcare company, we are looking for bright and communicative professional to join their team on the position:
Office assistant
Main responsibilities:
• Managing the day-to-day operations of the office including all vendor relationships.
• Organizing and maintaining files and records.
• Handling of the "Health & Safety" plan for the office.
• Planning and scheduling meetings, events and appointments.
• Preparing and editing correspondence, reports and presentations.
• Making travel and guest arrangements / Booking of congress accommodation for Genesis team.
• Developing/Reviewing the operating practices and implements improvements where necessary.
• Collecting documents.
• Coordination with accounting provider, internal approval of invoices, completion of ERF forms, maintenance of ERF database
• Preparation and sending of contracts: service and sponsorship agreements.
• HCP and HCO Database: preparation, processing GDPR
• Printing: contracts, studies, visit presentations, other
• Copying, Scanning: invoices, contracts, GDPR consents
• Postal service: mail and package preparation, submission, and collection
• Communication with HCO offices (invitations, sponsorship packages, event confirmation, invoices and contracts)
• Keeping an inventory of office supplies and ordering new materials as needed
• Resolving office related malfunctions (ie internet connections)
• Maintaining files & binders
• Keeping up to date with all open items of the Country Lead
• Liaises with internal staff at all levels to ensure deadlines are met.
• Handles employees’ expense reports, annual and sick leaves.
Qualifications:
• University degree - preferred studies in Management or Business Administration
• Excellent knowledge of the English language
• PC literate
• 3 years of working experience as an Office or Administrative assistant
• Prior experience in a pharmaceutical company is a big advantage
• Strong communication skills, project management skills, organizational and time management skills
• Able to multi-task effectively
• Team player, trustworthy, flexible, willing to learn and grow professionally.
Our client offers:
• Competitive salary.
• Professional and personal growth through dynamic and challenging work.
• A strong community and teamwork.
If you are interested in our offer and meet all the requirements, please send your CV in English.
Only short-listed candidates will be contacted. All applications will be treated in strict confidentiality.
Recruitment license from National Agency of Employment №1814 from 08.12.2014
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